Privacy Policy Effective Date: December 16, 2023
Thank you for choosing HausTooth, the multi-layered networking community platform for dental professionals. We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and other applicable data protection laws. This Privacy Policy explains how we collect, use, and safeguard your personal data when you use our services.
1. Information We Collect
We collect and process the following types of personal data:
1.1 Registration Information
When you create an account on HausTooth, we collect your username, email address, and other optional profile information.
1.2 User-Generated Content
Content you publish, share, or interact with on the platform, including clinical cases, profiles, comments, and messages, may contain personal data.
1.3 Usage Data
We collect data about your interactions with our platform, including your IP address, browser type, and device information.
2. How We Use Your Information
We use your personal data for the following purposes:
2.1 Account Management
To create and manage your HausTooth account, personalize your experience, and communicate with you regarding your account.
2.2 Community Engagement
To facilitate networking, collaboration, and discussions among dental professionals on our platform.
2.3 Content Sharing
To enable you to publish, share, and interact with content within the dental community.
2.4 Improvements and Analytics
To analyze usage patterns, improve our services, and provide you with a better user experience.
3. Data Sharing and Disclosure
We may share your personal data with:
3.1 Other Users
Your profile information, content you publish, and interactions with the community may be visible to other users as part of the networking experience.
3.2 Service Providers
We may engage third-party service providers to assist in providing our services, subject to strict data protection agreements.
3.3 Legal Compliance
We may disclose your information to comply with legal obligations or respond to lawful requests from authorities.
4. Data Storage
Our platform prioritizes the security and privacy of user data. Our hosting infrastructure, where user data, backups, media, conversations, and other platform-related information are stored, is located in Europe. This ensures compliance with data protection regulations and aligns with our commitment to maintaining data within secure and regulated environments.
If you have any questions or require further clarification about data storage, please contact us using the contact section of this privacy policy.
5. Data Security
We employ industry-standard security measures to protect your personal data. However, no method of data transmission or storage is entirely secure. We cannot guarantee the absolute security of your information.
6. Chat Messenger Feature
Our platform incorporates a chat messenger feature that enables users to engage in direct messaging, including text and media-based communication. Please review the following details concerning the usage and handling of data within this feature:
6.1 Chat Messenger Data Storage
Conversations, comprising text and media exchanged through the chat messenger, are securely stored on our servers located in Europe. It is important to note that we do not have access to view or monitor the content of individual conversations.
6.2 Data Security Measures
We prioritize the security of user communications. In addition to secure storage, our platform employs industry-standard security measures to protect the integrity and confidentiality of the data exchanged through the chat messenger feature.
6.3 Limited Access
It is important to emphasize that we do not have access to the content of your direct messages. The privacy and confidentiality of user communications are paramount, and we have implemented measures to ensure that individual conversations remain private.
6.4 Future Encryption of Text Content
Currently, the text content exchanged through the chat messenger is not encrypted. However, we are committed to enhancing the security of your messages, and encryption of text content is planned for the future. This encryption process will transform the text into a secure, unreadable format, providing an extra layer of protection against unauthorized access.
By utilizing industry-standard security measures and with plans for future encryption, our goal is to provide a secure and private direct messaging experience for our users.
By using the chat messenger feature on our platform, you acknowledge and agree to the storage and handling of your direct messages as outlined in this privacy policy. If you have any questions or concerns about the chat messenger feature, please contact us using the contact section of this privacy policy.
8. Children’s Privacy:
Our platform is not intended for use by individuals under the age of 18. We do not knowingly collect or process personal information from individuals below this age. If you are a parent or guardian and believe that your child has provided personal information on our platform, please contact us using the contact information provided in this privacy policy, and we will take appropriate steps to address the situation.
9. Your Rights
Under GDPR, you have certain rights regarding your personal data. You can request to access, rectify, or erase your data by visiting the “Security” menu and clicking “Privacy” on our platform. If you have an account, you can also request an exported file of your data or request data erasure. Some data may be retained for administrative, legal, or security purposes.
10. Changes to this Privacy Policy
We may update this Privacy Policy to reflect changes in our practices or regulatory requirements. We will notify you of any significant changes through the platform or via email.
11. Additional Information
11.1 Login Cookies
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. It contains no personal data and is discarded when you close your browser.
When you log in, we set up several cookies to save your login information and screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me,” your login will persist for two weeks. If you log out, the login cookies will be removed.
11.2 Embedded Content
Content on this site may include embedded content (e.g., videos, images, articles) from other websites. Embedded content behaves the same way as if you visited the other website and may collect data, use cookies, and track your interaction with it.
11.3 Who We Share Your Data With
If you request a password reset, your IP address will be included in the reset email.
11.4 How Long We Retain Your Data
For registered users, we store the personal information provided in their user profile. All users can see, edit, or delete their personal information except for their username, which is retained for administrative purposes.
11.5 Your Rights Over Your Data
If you have an account, you can request an exported file of your personal data or request data erasure, except for data required for administrative, legal, or security purposes.
Contact Us
If you have any questions about this Privacy Policy, please contact us at helpdesk@haustooth.com.